AI Technology for clinics that want more
We don't sell a platform. We deploy AI agents that transform your clinic — from automation to clinical intelligence.
Modular by design
Pick only the agents you need. No vendor lock-in.
Go-live in weeks
Rapid implementation with zero operational disruption.
Built for clinics
We don't adapt a generic product. We build for your needs.
Why We Exist — Clinics run on technology from the 2000s
Excel, email, phone, paper. Existing systems don't communicate with each other. Doctors lose time, patients lose trust.
70% of doctors' time goes to admin, not patients
3-5 different systems used daily without integration
48h+ average delay in communicating results
Manual Operations
Phone-based scheduling, paper records, communication via personal SMS or email.
Disconnected Systems
The EHR doesn't talk to the lab, the lab doesn't talk to the patient. Data stays trapped in silos.
Wasted Time
Doctors doing admin instead of medicine. Nurses calling patients instead of caring for them.
Lost Patients
No structured follow-up, no active monitoring, no retention.
Compliance Risks
Patient data circulates on WhatsApp and personal email. GDPR becomes a daily risk.
Zero Data Intelligence
Clinics sit on mountains of data but don't use it.
Our Approach
1. Free AI Audit
We evaluate your clinic's processes and identify where AI can have immediate impact.
2. AI Strategy
We build a digital transformation plan tailored to your operational reality.
3. Agent Deployment
We deploy the AI agents you need — configured and adapted to your clinical specifics.
4. Scale & Optimize
We measure real impact, continuously optimize, and expand to new departments or locations.
Solutions
Automates the operational layer — calls, documents, and revenue cycle. Includes Reception Agent (24/7 AI-powered phone handling, scheduling, follow-ups), Scribe Agent (intelligent document processing and extraction), and Billing Agent (automated billing, coding, claims).
Supports physicians before and during every consultation. Clinical Agent provides pre-visit intake, real-time decision support, and automatic report generation.
Keeps patients connected between visits. Care Agent (Lyora) handles symptom tracking, adherence support, and a personal health wallet.
Fully digitizes investigation site operations — CTMS, eCRF, ePRO, eConsent, and GCP-compliant audit trail. Available as an add-on at all tiers.
What if your clinic could run with half the administrative overhead? AI agents handle the volume — answering calls, processing documents, following up with patients. Each agent has a defined scope, operates within boundaries you set, and escalates to your staff when a human needs to be involved.
Reception Agent
Intelligent voice automation, 24/7. Handles inbound calls, schedules appointments, and follows up with patients.
Scribe Agent
Intelligent document processing and extraction. Processes referrals, lab results, discharge letters automatically.
Clinical Agent
Real-time decision support for physicians. Pre-visit intake, clinical summaries, and automated report generation.
Care Agent (Lyora)
Empathic AI companion for patients. Symptom monitoring, medication adherence, and personalized health education.
Billing Agent
Automated billing, coding, and claims processing.
Trials Agent
Complete clinical trial management. CTMS, eCRF, ePRO, eConsent, GCP-compliant.
The Infrastructure Behind the Agents
Health Data Store
A unified medical data layer that aggregates information from all sources: EHRs, laboratories, imaging, wearable devices. Standardized data model, FHIR-ready, GDPR-compliant by design.
- Standardized clinical data model (FHIR-ready)
- Multi-source aggregation — EHRs, labs, pharmacies, wearables
- Complete medical history timeline per patient
- GDPR-compliant: encryption, audit trail, consent management
Integration Layer
The connectivity backbone that links labs, EHRs, pharmacies, insurers, and medical devices. Pre-built connectors for the local healthcare ecosystem, standardized HL7/FHIR API, bidirectional real-time synchronization.
- Pre-built connectors for Romanian healthcare systems (SIUI, labs, pharmacies)
- Standardized HL7/FHIR API
- Bidirectional real-time synchronization
- Integration monitoring dashboard
Pricing — Predictable pricing. No surprises.
One monthly fee based on your annual patient volume. Add the solutions you need as flat monthly add-ons. Unlimited users included at every tier. No per-seat licenses.
Tiers
- 2K — Up to 2,000 patients/year
- 10K — 2,000–10,000 patients/year
- 50K — 10,000–50,000 patients/year
- Enterprise — 50,000+ patients/year (for hospital networks)
Always Included
- Unified Health Data Store
- Integration Layer (HL7/FHIR)
- GDPR-compliant infrastructure
- Unlimited users
- Dedicated onboarding
Agents (flat monthly add-ons)
- Reception Agent
- Scribe Agent
- Clinical Agent
- Care Agent
- Billing Agent
- Trials Agent
Get a Quote — We respond within 1 business day.
What We Believe
The patient owns the data
Medical data belongs to the patient. We build the tools that make this possible.
AI assists, the doctor decides
We automate the repetitive. The clinical decision always stays human.
Modular, not monolithic
Choose which agents to deploy, at your own pace. No lock-in.
Trust & Compliance
- GDPR Compliant
- End-to-end Encryption
- EU / Romania Hosting
- EHDS Ready
About Us — The people behind the transformation
We're a team of engineers, physicians, and entrepreneurs who believe technology can make healthcare more human.
Healthbase was born from the frustration of seeing excellent clinics held back by outdated technology. We saw doctors spending more time with paperwork than with patients.
We decided to build differently: not a monolithic platform that replaces everything, but AI agents that each clinic can deploy into their own stack, step by step.
Our Mission
Our mission is to give every clinic and hospital in Central and Eastern Europe the AI infrastructure they need to operate at the level their patients deserve.
Our Values
- Doctors first, always — Technology earns trust one workflow at a time. We build tools that doctors actually want to use.
- Modular over monolithic — We integrate with what exists, add value from day one, and let clinics grow into the platform at their own pace.
- Accountability over automation — AI should augment clinical judgment, not replace it. Every agent includes human oversight.
- Designed for Europe, built for Romania first — We understand the local regulatory landscape while building toward EU-wide standards.
February 2025 · Cluj-Napoca
Why We Exist
Healthcare runs on digital infrastructure from the 2000s. Systems don't communicate, data is fragmented, and doctors spend more time on bureaucracy than with patients.
What We Believe
We believe medical data belongs to the patient. That AI should work for the doctor, not in place of them.
What We Build
Autonomous AI agents that clinics deploy into their own stack. Voice agents, document processing, unified data, decision support.
Our Principles
- Safety by design — AI with guardrails. The doctor always makes the final decision.
- Agentic, not monolithic — Deploy only the agents you need, when you need them.
- Patient-centered — Every feature starts from the patient experience.
- Open and interoperable — FHIR-ready, HL7, GDPR-compliant by design.
If you share this vision, let's talk. Whether you're a doctor, clinic manager, engineer, or patient.
Effective: February 2025
Who We Are
Healthbase is based in Cluj-Napoca, Romania. We develop AI-powered operational infrastructure for clinics and hospitals across Central and Eastern Europe. Contact: hello@healthbase.tech · +40 744 149 439
What Data We Collect
Contact information (name, email, phone, job title, organisation), usage data (anonymised analytics), technical data (anonymised IP, browser/device type), communication data (messages via email or forms). We do not collect health data or patient data through this website.
How We Use Your Data
To respond to enquiries, provide demos and proposals, improve our website, and comply with legal obligations. We do not sell or share data for marketing.
Legal Basis (GDPR)
Legitimate interest, consent, and legal obligation under the GDPR.
Your Rights
Access, rectification, erasure, restriction, portability, objection. Contact: hello@healthbase.tech. Supervisory authority: ANSPDCP (www.dataprotection.ro).
Cookies
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Security
Encryption in transit (TLS), access controls, regular security reviews.
Effective: February 2025
These Terms govern your use of the Healthbase website (healthbase.tech). By accessing or using our website, you agree to be bound by these Terms.
Our Services
Healthbase provides AI-powered operational infrastructure for clinics and hospitals. Access to the platform is governed by separate service agreements. These Terms apply only to the public website.
Intellectual Property
All content is the property of Healthbase or its licensors, protected by Romanian and international intellectual property laws.
Disclaimer
Nothing on this website constitutes medical advice. Healthbase provides technology infrastructure — clinical decisions remain the sole responsibility of qualified healthcare professionals.
Limitation of Liability
Total liability for any claim related to this website shall not exceed €100.
Governing Law
Romanian law. Disputes resolved by courts in Cluj-Napoca, Romania.
Effective: February 2025
Our Commitment
Healthbase is committed to protecting personal data in accordance with the GDPR (EU) 2016/679 and applicable Romanian data protection legislation. We act as a data controller for website data and as a data processor when handling data on behalf of healthcare clients.
Lawful Basis
Consent (Art. 6(1)(a)), contractual necessity (Art. 6(1)(b)), legitimate interest (Art. 6(1)(f)), and legal obligation (Art. 6(1)(c)).
Data Subject Rights
Access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction (Art. 18), portability (Art. 20), objection (Art. 21), withdraw consent (Art. 7(3)). Contact: hello@healthbase.tech. Response within 30 days.
Data Processing Agreements
When acting as a data processor, we enter into DPAs per Article 28 of the GDPR defining scope, security measures, sub-processor obligations, and breach notification procedures.
Data Protection by Design
Data minimisation, purpose limitation, storage limitation, pseudonymisation, encryption, and access controls per Article 25.
International Transfers
Data processed primarily within the EEA. Transfers outside EEA use Standard Contractual Clauses and supplementary measures.
Data Breach Notification
Supervisory authority notified within 72 hours per Articles 33 and 34. Affected individuals notified without undue delay for high-risk breaches.
Supervisory Authority
ANSPDCP — www.dataprotection.ro — B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, București, Romania.
Book a Demo
Contact us to schedule a demo or request a free AI audit for your clinic.
Email: hello@healthbase.tech
Phone: +40 744 149 439
Location: Cluj-Napoca, Romania